[DCV] Consultation in lieu of AGM

Peter Warren pjwarren.jec at gmail.com
Mon Aug 24 16:15:32 BST 2020

Hi Richard & All,

Both items fine by me.

One amendment I would suggest, that affects both, would be for Richard
and/or Chris to set & publicise either a maximum spend on donation &
free tasks, or a minimum bank balance.


On 8/24/20, Richard Meatyard <richardmeatyard at outlook.com> wrote:
> Dear all,
> I had hoped that COVID restrictions would have eased to the point where it
> would be possible to hold an AGM in some format before September. However,
> if we respect the rules, even outdoors we are still limited to 6 attendees.
> so hardly representative.
> As we are allowed by a Charity Commission dispensation, for this year, not
> to hold one I have prepared and published, on the website, my Annual Report
> for 2019/20 and a Treasurer's Report will be available on request to any
> member that wishes to see it.
> There are however two items that do need to be decided as they affect others
> who may also be suffering from the effects of the pandemic:
> 1. For the past few years we have made a donation to another charity, as
> nominated and voted for by yourselves. I have had an initial nomination of
> Butterfly Conservation from Don & Val but other nominations are welcome.
> 2. A number of people have suggested that to aid our clients suffering from
> the financial impact of the pandemic we (DCV) should, once we are active
> again, suspend our charges on a temporary basis. Gareth has kindly drafted a
> motion that would have gone to the AGM:
> DCV AGM 2020 - Motion
> Proposed Free Tasks by DCV during Covid-19 Recovery
> Background
> During recent years DCV has donated some surplus funds to local charities
> with close links to DCV.
> Covid-19 has caused the largest disruption ever to DCV and our clients.
> Over the past months there have been discussions about using DCV funds to
> provide free tasks so supporting our clients in recovery from the lockdown.
> This could encourage our clients to book DCV tasks during their recovery.
> This motion is to formalise the discussions and seek agreement to this use
> of DCV funds.
> The Motion
> For the remainder of financial year 2020/2021, the DCV elected officers
> (Coordinator and Treasurer) are permitted and encouraged to agree to ‘free
> DCV tasks’ for our clients.
> ‘Free DCV tasks’ will include the daily volunteer charge, trailer towing,
> and chainsaw use. Any additional costs incurred during such tasks will
> require the prior approval of the elected officers.
> The provision of ‘free DCV tasks’ will be on a case-by-case basis at the
> discretion of the elected officers who will take account of the guidance
> appended to this motion.
> Guidance for the elected officers
> ● As far as possible free tasks will be shared between our client base so
> none are favoured or excluded. The size and financial state of clients
> should not unduly influence decisions as the aim is not for DCV to subsidise
> clients, but to encourage them to book DCV during the recovery period.
> ● Clients should be encouraged to publicly thank DCV for this support to
> their post-lockdown recovery. For instance, they might mention DCV in member
> magazines or on websites.
> ● The offer of free tasks may cease if it is considered an excessive drain
> on DCV funds.
> Can I please have:
> Any alternative nominations for item.1
> Any comments on item.2
> Depending on the responses I get I will send out a further consultation
> email in a week or so.
> Regards,
> Richard.

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